(deep baritone): So, it has come to this…
My lighthearted offer to share some tips with my colleagues on using Word 2003 has taken a sobering turn: the office is going to make the transition to Microsoft Office 2007, and yours truly will be the guide to the great unknown…
Now it’s serious – it’s my job to make the move as painless as possible; to minimize loss of productivity or compatibility; despite my personal opinion that it may not be worthwhile installing Office 2007 even though we’ve already purchased the licenses. (My preference would be to stick with Office 2003 and see what Office 2010 offers.)
I’ve begun mapping out a strategy:
- Focus on Word 2007 and use that to give brief overviews of PowerPoint and Excel
- Cover the important tasks and ways to accomplish them, mainly through keyboard shortcuts and customizing the Quick Access Toolbar rather than the loopy Ribbon
- Teach ‘pro’ moves such as using styles, sections and output to PDF for distribution
The Office 2007 PDF output option is a great addition (but hardly novel), although I’ve been making PDFs since before that, using software such as Doro (which even allows you to edit fields and add encryption). I haven’t figured out why MS Office sometimes creates slimmer PDFs, sometimes bulkier, from a given document, compared to Doro; but for now I don’t have a favourite yet.
I’ve been using Word 2007 for a month now, at least, and I realized that, because of the way the Ribbon works (or doesn’t work), the quickest way to work in Word is probably by keyboard command, when you’re typing. Certain other commands could be kept from appearing and disappearing with the tabs that house them, by putting them on the Quick Access Toolbar. It’s not too hard to set up your own shortcuts and add useful buttons in the Customize section.
The Ribbon is touted as the major feature in Office 2007, but I find it irritating how the tabs change on their own, and it also takes too much screen space. You can hide the Ribbon by double-clicking it, but that essentially brings us back to the menu system again! Overall, there’s still too much clicking to do what I need to do; and I think it may be worse for slower learners.
What I do like about Word 2007 is the previews you get when formatting font sizes, styles, etc., although the options can sometimes block the item you want to preview. I also like the styles that make it easy to produce pretty slick-looking documents with little fuss. Not all of the Style Sets look nice, but some do.
I probably haven’t time to do a more thorough Word 2007 review, so this will probably have to do for one.
Update on 31 Oct 09
It’s been some months since the training I conducted, and since I first started using Word 2007. Looking back, here are some thoughts about it compared to the old version (which is a fading memory).
Style sets, fonts: one of the biggest improvements is cosmetic; I see slicker documents produced by my colleagues and me. It’s much easier to apply headings with visual previews. Good job, Microsoft. However, I find myself choosing the same few style sets because the others are too stolid, too American or whatever. The one I like best is probably Modern. Could we please have more spiffy styles please?
Better font defaults: also, thanks to Microsoft for ditching Times New Roman 12pt. I much prefer the new Calibri which is fresher and has more identity than Arial. The default 1.15 line spacing and 10pt para spacing are also good defaults for better legibility (though we probably would do okay with 1.1 and 6pts). Another welcome cosmetic improvement to documents.
Ribbon or menu: to me, the Ribbon is simply a more visual menu laid out horizontally. I’m okay with the concept, but don’t like a couple of things, such as how the active tab changes on its own, and how I have to aim for such a tiny spot to activate the detailed dialog boxes such as for paragraph and page layout formatting.
Overall, I think Word 2007 is a good version, though for our purposes at the church office it’s not clearly a must-have upgrade from Word 2003.